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Attendance
Attendance is mandatory for all courses. Inconsistent
attendance is a matter of serious concern as it jeopardizes
the educational process. Students are expected to attend all
scheduled classes for which they are registered. Faculty members
are required to record student attendance. Students who miss
more than three classes in any course will fail the course.
Absences may be excused for childbirth, a documented illness,
an injury, a death in the family, or other emergency situation
acceptable to the Academic Committee. Students should call
the Registrar or the Dean as soon as practical on the first
day of absence and give an estimate of the duration of the
absence. Special arrangements may be made to make up missed
classes.
The University emphasizes the importance of developing respectful
and ethical conduct. Decorum is an integral part of the learning
process. Tardiness, unexcused absences, inappropriate attire,
poor attitude, use of cell phones or other distractnig devices,
eating during class, and other unprofessional
behavior are all considered disrespectful and may be grounds
for allegations of student misconduct that could result in
dismissal. Students that miss more than three classes or are
tardy more that six times in any one class will be put on
probation and may be subject to losing their Federal Student
Aid.
Grading SystemOriental herbal medicine
The University uses the following standard academic
grading system in assessing student progress in course work,
examinations and course evaluations:
A = 4.0 grade points = 94-100%
A- = 3.7 grade points = 90-93%
B+ = 3.3 grade points = 87-89%
B = 3.0 grade points = 83-86%
B- = 2.7 grade points = 80-82%
C+ = 2.3 grade points = 75-79%
C = 2.0 grade points = 70-74%
F = 0.0 Fail = 0-69%
I = Incomplete
NR =Grade not reported
W = Withdraw after 5th wk/ before 12th wk
CR = Credit awarded for transfer
NC = No credit
P =Pass – not reflected in GPA (credit granted “C”
or above)
NP =Failure – not reflected in GPA (credit granted “C-
” or below)
AUD =Audit
CHP Challenge exam taken and passed
IP =In Progress
Students with an “Incomplete”
grade must arrange with the instructor to complete the necessary
make-up work after the final class meeting, with a specified
date of completion. This agreement must be submitted in writing
to the Director of Academic Affairs. All “Incomplete”
grades must be converted within one semester. Students who
fail to convert their “Incomplete” grade after
one semester will receive a “Fail” grade for the
course. This may result in the student being “over paid”
for Federal Student Aid. Students that are “over paid”
Federal Student Aid may be disqualified from receiving any
additional Federal Student Aid until the repayment is made.
Course examinations that are taken late,
or taken at an irregular time may be subject to a grade reduction.
The instructor will make the final determination on a case-by-case
basis. A late exam fee will be charged. All late fees are
payable to the UEWM Administration Office and not to the individual
instructor.
A grade of “F” (Failure) may
be remedied by repeating the course. Multiple failure grades
may result in academic probation and/or academic dismissal.
Any student with an “F” grade in a course must
repeat that class in its entirety. Tuition is charged for
each repeated course. However, financial aid for each repeated
course will not be available. Depending on a Student’s
GPA, this also can affect a student’s “Satisfactory
Academic Progress (SAP) and result in disqualification of
Federal Student Aid until their GPA is raised, or they have
fulfilled their requirements for academic probation.
Audit Policy
Students may register to audit a class when they
have completed all of the course prerequisites. All audits
are subject to availability and must be approved by the Director
of Academic Affairs. Availability is limisted since credit-earming
students are priority. Auditing students cannot take up the time
of the teacher or distract credit-earning students from their educations.
Students auditing classes must abide by all the pertinent rules and
regulations such as rules on attendance, academic policies, etc.
Students will not be able to take mid-term and final examinations. Failure to abide
by the relevant rules will be deemed student misconduct. No
Federal Student Aid is available for audited classes.
Grade Appeal
Grades, which are given at the discretion of faculty,
reflect the academic achievement of the student. Any students
wishing to appeal a grade awarded must initiate the appeal
in writing and submit the appeal to the instructor concerned.
If the student is not satisfied with the instructor’s
explanation or action, the appeal may be presented to the
Director of Academic Affairs, who will then render a final
decision.
Student Conduct
UEWM expects a high standard of honesty and integrity from
all members of its community. The University seeks students
who are knowledgeable, forthright and honest.
At the discretion of the Director of Administrative
Affairs, students may be dismissed from the University for
behavior disruptive to the educational mission of the University,
continual violations of the policy of the University, for
academic dishonesty, for any conduct or carelessness that
endangers life, and for acts or inattention which violate
the physician-patient relationship. The following is a listing
of such, but not limited to those, as stated below:
· Excessive unexcused absences or
tardiness
· Unauthorized possession, use or consumption of alcoholic
beverages or illegal drugs while on the UEWM premises or at
a UEWM-sponsored event
· Intoxication, dishonesty, altercation, stealing
· Possession, use or abuse of a weapon, dangerous material,
or unlawful substance
· Disruptive behavior in class or the clinic
· Dominating classroom discussions to the exclusion of others
· Intent to undermine the goals of the institution
· Grave personal misconduct
· Misuse, unauthorized use of, or damage to UEWM property
· Engaging in competition with UEWM or converting business
opportunities of UEWM to personal gain
· Sexual or physical assault on-campus
· Unlawful harassment of an employee, student or other
person
· Failure to meet financial obligations or commitments
to UEWM
· Unauthorized release of confidential information
about UEWM employees, faculty, alumni, students or patients
· Violation of general UEWM rules and regulations
· Unauthorized removal of library materials
· Cheating or the compromise of test materials
The President of UEWM may place on probation,
suspend or expel students for one or more of the causes enumerated
above. No fees or tuition paid by or for such students for
the term in which they are suspended or expelled shall be
refunded. Any probation, suspension or expulsion will be indicated
on the transcript. Students in this situation may be required
to repay Federal Student Aid and may lose their Federal Student
Aid for the time period in question.
PERSONAL INTEGRITY
Any evidence of improper communication, use of books, notes
or other nefarious action in the classrooms during examinations
will be sufficient basis for an instructor or proctor to take
the examination paper from the student and dismiss the student
from the room with an automatic “F” grade for
that test. Any cheating discovered by other students or the
instructor on student assignments are not acceptable. Such
offenses customarily result in a grade of “F”
for that course and students being placed on academic probation.
Additionally, the student may be expelled and be subject to
repaying Federal Student Aid and the loss of future Federal
Student Aid
Faculty, staff and students are required
to report all instances of cheating to the Director of Academic
Affairs. When reported by the proctor or instructor, the Director
Academic Affairs and the University’s administration
will handle cheating offenses with any other offenses within
the University community.
Academic Probation and Dismissal
In order to maintain good academic standing, students
must maintain a minimum grade point average (GPA) of 2.3 each
semester. Students whose GPA falls below 2.3 will be placed
on academic probation for a period of two semesters. During
the probationary period, the students’ GPA must be maintained
at 2.3 or higher. Probationary students who have maintained
a GPA of 2.3 or higher for the duration of the entire probationary
period will have their probationary status removed and will
be considered to be in good academic standing. Students who
do not clear probation within two semesters may be dismissed
from the University and lose their Federal Student Aid. Students
will be given an academic notice when they have failed a course
twice. The University may dismiss students whose third attempt
at passing the course is unsuccessful.
The course load of students on academic probation
will be determined in consultation with the Director of Academic
Affairs. To avoid automatic dismissal, students on academic
probation are advised to meet with the Director of Academic
Affairs for academic counseling. Financial aid may continue
during these two semesters of probation but the student’s
financial aid eligibility will be terminated if the deficiency
is not corrected by the end of the second semester of probation.
Students may also be dismissed for repeatedly
failing the Comprehensive exams. Please see the Comprehensive
Exam section in this catalog.
Subsequent to academic dismissal, students’
transcripts will bear the notation “Academic Dismissal.”
Official Student Academic Transcript
Upon written request, official and unofficial copies
of a student’s academic records may be forwarded either
to the student or to a designated addressee. Requests for
transcripts are submitted to the Administration Office. Academic
transcripts are withheld if the student has failed to submit
required administrative documents or if the student has an
unpaid balance of fees or charges due to the University.
Comprehensive Exams
Comprehensive exams are administered to assess a
student's readiness for the next level of training. These
exams also serve as assessment tools for the administration
to evaluate the success of the University in realizing its
academic objectives. A passing grade of 70% is required for
all comprehensive examinations.
Comprehensive Exam I is administered prior
to advancing to the 3rd year of the program. Only students
who have passed this exam may apply to advance to Clinic Senior
Intern rank. Students who fail Comprehensive Exam I may apply
only after re-taking the exam four weeks later. Student who
fails a second time will receive notification from the Office
of Academic Affairs indicating their weaknesses in the exam.
A student who fails third attempt will be put on provisional
status and must meet with the Director of Academic Affairs.
At that time the student must submit a remedial study plan
to correct the deficiency. This plan will be discussed and
approved by Academic Affair Committee. Failure to pass the
third retake may be dismissed.
Comprehensive Exam II, (the graduation exam)
evaluates a student's academic readiness to graduate, and
provides the student with exposure to an examination like the
California State Licensure examinations.
Comprehensive examination II includes written and practical
sections. A student who fails the Graduation exam twice is
required to meet with the Director of Academic Affairs for
mandatory academic counseling and advisement. They are also
required to complete 8 additional units of approved coursework,
at their own expense, before they are allowed to attempt the
Graduation exam a third time. Federal Student Aid is NOT available
for this remediation. A student who fails the exam four times
may be dismissed from the University. Student who fails the
exam must wait until the next term in order to retake it.
Residency Requirement
Students are required to complete at least one academic
year of the Master’s Degree program in Traditional Chinese
Medicine at UEWM to receive a Master’s degree from UEWM.
Clinic Requirements
All students are responsible for successfully completing
an approved course in cardio-pulmonary resuscitation (CPR)
prior to the commencement of their clinical training. Students
are also required to submit the results of a health examination,
including a recent (within 12 prior months) tuberculosis (TB)
test or chest x-ray before enrolling in the Teaching Clinic.
For more information on entrance requirements for the Teaching
Clinic, please refer to the Clinic Handbook.
Student Records
Current records are stored in written form for a
period of five years. Academic records of each student are
stored for fifty years.
In accordance with the Family Educational Rights and Privacy
Act (FERPA), the University protects the privacy of student
records, including address, e-mail address, phone number,
grades, financial information and attendance dates. A copy
of the University’s FERPA policy is available from the
Registrar. The Act provides each current and former student
with the right to inspect and review information contained
in his/her academic file. A student interested in reviewing
his/her file must submit a request in writing to the Registrar.
A time will be scheduled for the student to review his/her
file. A student also has the right to submit written requests
for amendments to his/her academic record.
In compliance with Public Law 93-380, Section 438 (The Buckley
Amendment), student grades, records, or personal information
may not be given to third persons without written consent
of the student. Permission must be given by the student in
order for information in his/her file to be used as reference
checks for credit or employment evaluation by third parties,
and the student must file a written declaration to this effect,
which will be kept in the student’s file(s). The declaration
can be all-inclusive or on a case-by-case access basis. (The
provision to release financial aid data to authorized agencies
is not a violation of the Buckley Amendment.)
Note: All admission documents become the
property of the institution and will not be returned to the
student. It is the student’s responsibility to monitor
his/ her own progress toward graduation and to take all appropriate
required courses each semester.
Sexual Assault and Harassment
It is the policy of UEWM to provide an educational,
employment and business environment free of sexual harassment
or any other verbal or physical conduct or communication constituting
sexual harassment as defined and prohibited by state and federal
regulations. If you believe you have been assaulted or sexually
harassed by any member of the UEWM community, or while participating
in a UEWM sponsored activity, you are urged to bring the matter
to the immediate attention of UEWM officials.
Transfer Credit Policy and Procedures
All students entering the University of East-West Medicine
are, in fact, transfer students, entering with at least two
years of baccalaureate-level education, comprising 60 semester
units (90 quarter units). Some students have completed more
than the minimum entrance requirements and may be eligible
for advanced standing; UEWM will send them a Transfer Credit
Letter listing the courses that are transferable. Students
who believe they have additional credits to transfer will
submit 1) a catalog of the school where they studied or a
page stating their accreditation status, 2) a course description
for each course they wish to transfer (outlining the course
content), 3) an official transcript (showing hours, GPA, etc.)
that lists the courses they wish to transfer, and 4) a completed
UEWM Transfer Credit Request Form
The University may grant transfer credits
on a course-by-course basis for courses taken previously,
provided:
1. The coursework was completed at an institution
accredited by an agency recognized by the U.S. Secretary of
Education and approved by the California Acupuncture Board.
Such coursework may transfer directly to the University of
East-West Medicine.
If the coursework was completed at a foreign
institution; all foreign coursework must be evaluated by an
educational evaluation agency in the U.S. to determine its
U.S. equivalency.
2. The course name, credits, and available
course descriptions must indicate that the coursework is similar
in content and class/contact hours similar to classes offered
at UEWM.
3. Each transfer course must be completed
with a grade of C (2.0) or better. The cumulative GPA for
all transfer courses listed on the Transfer Credit form must
be 2.3 (C+) or better.
4. Courses need to be completed within the
previous ten (10) years. If courses were completed more than
ten (10) years ago, students have the option of repeating
the courses or taking challenge examinations (please see the
Challenge Examination policy in the catalog). Students may
also petition to transfer credit for coursework over (10)
years old if they can prove that they have been continually
active in the related field for that period of time.
5. Courses taken at non-accredited institutions
are generally non-transferable, with the exception of Taiji,
Qigong and Tuina/Acupressure courses. These will be evaluated
by the UEWM Academic Committee and determined on a course-by-course
or class by class basis.
Up to 100% transfer credit may be awarded
for coursework completed successfully in Western biomedical
sciences and Western clinical sciences.
Credit for didactic TCM courses and clinical
coursework completed successfully at an institution which
is approved by the California Acupuncture Board and accredited
by ACAOM may be awarded up to 100%.
Credit for didactic TCM courses and clinical
coursework completed successfully at an institution which
is not approved by the California Acupuncture Board and accredited
by ACAOM may be awarded up to 50% of the credit hours by UEWM,
provided that at least 50% of the corresponding course hours
in these subject areas are completed successfully at UEWM.
Applicants who already possess a terminal
professional degree such as an M.D. or D.C. and are licensed
to practice in the USA in their field may be granted credits
based on their general coursework rather than specific courses
listed on their transcripts. This option must be approved
by the Academic Committee and is evaluated on a case-by-case
basis.
All transfer credits must be completed by
the end of the first year of study at University of East-West
Medicine.
Graduation Requirements
All students will be responsible for satisfying all
graduation requirements that are in effect at the time of
their admission to the University unless a regulating agency
requires compliance to new rules or requirements.
To graduate from the program, a student must
· Complete all required classes and
clinic coursework with a grade of C or better
· Maintain a GPA of at least 2.3 in all graded work
· Pass all comprehensive examinations
· File a Notice of Candidacy for Graduation during
the final term before graduation
· Clear all financial obligations, including mandatory
graduation fees
· Return all library loan materials to UEWM.
Grievance Procedures
Students with concerns about academic or administrative
rulings and/or procedures must first submit their concerns
directly to the instructor or administrator involved. If satisfactory
resolution is not possible, the complaint must then be presented
in writing to the Director of Administrative Affairs, who
will act as mediator to resolve the grievance in a satisfactory
manner.
If resolution is still not possible, the
Director of Administrative Affairs may invite the student
and the instructor or administrator involved to an informal
conference. If an amicable resolution cannot be reached and
the student makes an additional written request: sighting specific issues,
the director within in 10 days of the conference, will convene
a Grievance Committee hearng. The UEWM Grievance Committee will
consist of two administratives, one faculty, and one student
representative with the Director serving as the mediator.
The committee will hear the matter and respond with a decision
within ten working days of the hearing date. If the Grievance
Committee’s decision does not provide a satisfactory
resolution, a written appeal for review can be made to the
President. All decisions of the President are final. If the
Grievance is about the President, the student’s written
appeal is to go to the Board President for consideration.
Please refer to the Student Handbook for additional information.
If a student is not satisfied that the program
has adhered to its policy or has been fair in its handling
of the complaint, the student may contact Bureau for Private
Post secondary and Vocational Education (BPPVE) at:
BPPVE
1625 North Market Blvd., Suite S 202
Sacramento, CA 95834
Telephone: (916) 574-7720, Fax (916) 574-8650
Registration
Registration for the following semester is conducted
prior to the end of the current semester. The dates and times
of registration will be announced through the Administration
Office. A late fee of $25 is charged to those students who
do not register by the posted registration deadline. Registration
for new and continuing students will be by appointment.
All students who wish to register must complete
the registration form available from the Administration Office.
WITHDRAWAL FROM THE UNIVERSITY
A student who fails to register for two (2) consecutive
semesters without the Director’s approval will be considered
as withdrawn from the University. Such students must apply
for re-admission if they wish to complete their program of
study at University of East-West Medicine and pay ALL the
associated fees. Nonattendance of classes or stopping a check
for payment does not constitute withdrawal from the University.
Notification must be in writing. Students who withdraw from
the University, or discontinue their studies without filing
a Withdrawal form shall receive a grade of “F”
in each course not completed. The following must take place
for any student to officially withdraw from the University:
1. Notify the Director of Academic Affairs or Registrar of
intent to withdraw by completing a Withdrawal Notice form.
2. Clear all outstanding debt with the University.
3. Return all books, materials or equipment owned by the University.
4. Meet with the Federal Student Aid Officer if the student
has applied for Federal Student Aid and comply with all Federal
requirements including repayment of unearned founds.
REQUESTING A LEAVE OF ABSENCE, RULES
AND FORM
In accordance with both established University Regulations
and Federal Title IV Student Financial Aid requirements, a
student may request a leave of absence for the following reasons
and lengths of time.
A student who requests a Leave of Absence from the University
and wishes to maintain his/her enrollment status may do so
under the following conditions:
1. File a request for a Leave of Absence. The student must
sign and date the form prior to the leave of absence, unless
unforeseen circumstances prevent the student from doing so.
2. Receive approval for the leave of Absence request by the
Director of Academic Affairs and by the Financial Aid Officer
(if receiving Title IV Financial Aid) or by the Foreign Student
Advisor (if F-1 visa student).
Students receiving Title IV Financial Aid may be granted one
Leave of Absence in a 12-month period. However, more than
one Leave of Absence may be granted for well-documented unforeseen
circumstance provided that the total number of days for all
Leaves of Absence does not exceed 180 days in any given 12-month
period. The 12-month period would begin on the 1st day of
the student’s Leave of Absence. The approved Leave of
Absence time will not be counted against the student’s
expected “time of completion” for Title IV Financial
Aid purposes, but will count towards the University maximum
eight years completion policy.
Students receiving Financial Aid and/or Title
IV loans who fail to return to the University from an approved
Leave of Absence will be considered as a Withdrawer and will
be reported to the Federal Direct Loan Agency or the lending
institution by the University. Consequently, his/her loan
deferment may be affected and his/her repayment schedule may
be in effect.
The student’s withdrawal date, and
the beginning of the student’s grace period for loan
repayment is the last date of academic attendance as determined
by the University from its attendance records. The University
may be required to refund unearned funds, if any, to the Title
IV Programs when a student withdraws from the University.
The student will be expected to repay these funds.
Adding or Dropping a Course
Students may add or drop courses before the beginning
of classes without incurring additional fees.
When adding or dropping courses, students
must fill out an Add/Drop Form (available in the Administration
Office) and submit the completed form to the Administration
Office for processing.
Students dropping a course after classes
have begun will receive a pro-rated refund for the unused
portion of the tuition and other refundable charges provided
the students have dropped classes before the ninth meeting
of the class. The exact terms and conditions are set forth
in the enrollment agreement. Students who drop classes after
the ninth meeting of the class will not be eligible for a
tuition refund. Withdrawals are not permitted during the final
three (3) weeks of instruction except in cases of serious
accident, illness or other extreme situation. Failure to drop
a course officially will result in full tuition charges for
the course and a failing (F) grade. A $25 processing fee will
be charged for each course added or dropped after classes
have begun. Students receiving Federal Studnet Aid maybe required
to pay the unearned funds back to the Federal Government.
Challenge Examinations
Prior academic instruction or experience from another
country in an UEWM-required course may qualify students for
a Challenge Examination for that course. The Director of Academic
Affairs must approve all Challenge Exams. A faculty member
will prepare the Challenge Exam in that particular subject
area as designated by the Director of Academic Affairs. A
score of 70% or higher advances the students to the next level
of study. Students who pass the Challenge exam are awarded
credit and the grade of “Pass.” All grades and
the credits are entered into the students’ academic
records. Students who fail the examination will be required
to take the course at the current full tuition rate. Students
must formally request the challenge exam on an Examination
Request form and must pay the challenge exam fee together
with any required fees prior to the examination. Credits awarded
are not considered when calculating unit loads for a semester.
Partial credits will not be issued for portions of the exam
passed by the student
INDEPENDENT STUDY
The Director of Academic Affairs may permit students to complete
course requirements by means of Independent Study if a particular
course is needed to graduate in a timely manner and that course
is not offered during the last semester for which the student
is planned to graduate. Independent Study requires approval
by the Director of Academic Affairs and only students with
a GPA of 3.0 can apply for this privilege. Independent Study
is only allowed for a maximum of two (2) courses. Units for
Independent Study are awarded based on forty-five (45) hours
per unit of study time. A student on Independent Study must
regularly meet with the assigned faculty for assessment of
learning and to take appropriate quizzes or exams. A student
seeking Independent Study must submit an Independent Study
Request Form and must meet all applicable regulations or restrictions
as published in the Student Handbook and pay the appropriate
fees.
Honors List
To graduate with Highest Honors, students must attain
a cumulative GPA of 4.0. To graduate with Honors, students
must attain a minimum cumulative GPA of 3.70.
Nondiscriminatory Policy
In compliance with Title VI of the Civil Rights Act
of 1964, Title IX of the Education Amendments of 1972, Section
504 of the Rehabilitation Act of 1973, the age Discrimination
Act of 1975, and the Americans with Disabilities Act of 1990,
the University of East-West Medicine does not discriminate
in its educational programs, employment, or any other activities
on the basis of race, sex, color, national origin, ancestry,
religion, creed or disability.
Students may complain of any action that they believe discriminates
against them on the grounds of race, color, national origin, religion,
sex, sexual orientation, disability or age. for more information and
procedures, please contact the Director of Administrative Affairs.
Students may complain of any action that
they believe discriminates against them on the grounds of
race, color, national origin, religion, sex, sexual orientation,
disability or age. For more information and procedures, please
contact the Director of Administrative Affairs.
Unit / Clock Hour Conversion
One unit is equivalent to one hour of didactic instruction
per week for a 15-week term (15 hours per unit). Students
will receive one unit credit for each 30 hours of clinical
instruction; and for 45 hours of independent study or externship.
The accelerated academic program is presented
over a total of 9 consecutive terms, consisting of three 15-week
semesters each calendar year. All credits earned are awarded
in terms of semester units.
Satisfactory Academic Progress
Students must maintain satisfactory academic progress (SAP).
SAP for all students requires that students must successfully
complete 67% of the units they attempt in each consecutive
two semesters with a minimum GPA of 2.3 to maintain their
satisfactory academic progress. Students not meeting this
requirement are placed on “academic probation.”
In order for a student to maintain their SAP, they must successfully
come off of academic probation within two semesters. Students
not meeting this requirement must meet with the Director of
Academic Affairs. The student must present strong reasons that
contributed to their poor progress or they will be dropped
from the program. Students that are dropped from the program
will not receive any refunds. Part-time students must complete
the MSTCM in eight years to maintain SAP.
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